Terms & Conditions
Terms and Conditions for the use of the Building, Equipment and Facilities
When you complete and sign a booking form you are confirming that you have read and accept the terms and conditions stated in this leaflet.
Terms and Conditions for the use of St John's Mill
1. In order to book Mill facilities it is necessary complete a Booking Form and agree to Terms and Conditions
2. All activities taking place should respect and be in accordance with the stated aims and objectives of the St. John's Mill Charity. If in doubt please seek guidance from the Management team.
3. Each booking should have a nominated organiser(s) for each event and they must attend the event unless an alternative representative is advised to and accepted by St. John's Mill.
4. Applications using the Booking Form should be submitted as soon as possible, but normally not later than 7 days before an event and within 14 days of a provisional enquiry. Late applications will be considered at the discretion of the Management team. However should circumstances require you to make a late booking please contact us on 802900 and the Duty Manager will advise if we are able to assist.
5. Rooms are only to be used for the activity outlined on the Booking Form.
6. St. John's Mill is registered for VAT and this will be charged when appropriate. A VAT Invoice will not always be issued, but is available on request.
7. No booking can be sub-let or transferred to another organisation or individual.
8. The Mill is a No-Smoking area.
9. If you wish to serve Alcohol please contact us to discuss arrangements.
10. Access to the room(s) and building will be available 15 minutes before your confirmed booking time. If the booking is outside of normal hours an additional charge will apply.
11. The building should be vacated within 10 minutes of the conclusion of your booking and not later than 10.00pm unless otherwise agreed.
12. All cars must be parked on Tynwald Mills Car Park. Tynwald Mills and St. John's Mill will not accept any responsibility for vehicles or their contents. There are 2 disabled spaces (which may be reserved) available at the mill and also a drop off point.
13. All equipment and furnishings should be inspected on arrival and the Duty Manager for St John's Mill advised immediately of any damage or defect. You are responsible for leaving the Mill in good condition and to advise if any equipment has become defective or has been damaged prior to your departure. At our sole discretion we may request you to pay for any damage caused.
14. The organiser is responsible for arranging for any Licences or permissions necessary for their event or activity.
15. In no circumstances should the number of people exceed the maximum declared in the application form which will comply with the requirements of the Fire officer and Health and Safety. The organiser should be aware of the arrangements to follow in the event of a Fire and advise those attending at the start of the session.
16. The Minimum number for a booking should not be less than 2 Adults (over18)
17. FIRE PROCEDURES: - It is the responsibility of the Group Leader(s) to familiarise themselves with the Emergency Exits etc. within the building and to ensure that all members of their group are aware of the procedures to follow if the building needs to be evacuated.
In the event of a Fire:
" ACTIVATE ALARMS
" ENSURE THE GROUP IS EVACUATED
" ADVISE THE DUTY MANAGER
" The Manager on Duty will CALL EMERGENCY SERVICES
" REASSEMBLE THE GROUP IN THE MILL GARDEN, AND TAKE A ROLL CALL. No entry into the mill until instructed by the Management.
18. All materials and equipment must be removed from the premises at the conclusion of the event. St. John's Mill will not accept any responsibility for items left on the premises and reserves the right to dispose of them.
19. First Aid materials are available on all floors. In the event of an accident contact the Duty Manager immediately for assistance. You will be required to record the details of any incident in the St. John's Mill accident Book.
20. Charges:
Will be in accordance with our standard price list
Special Terms: A quotation for special requirements can be provided on request.
Terms of use for IT systems
By using any computer on this site you agree to the terms of use listed below:
1. Your details will be kept on the computer system and your use of the system will be logged for security purposes.
2. Users must only log in to the system using their own designated username and password.
3. Users are only permitted to run the following software on this system:
Microsoft Office XP (including Word, Excel, PowerPoint, Outlook and Access)
Microsoft Media Player
Microsoft Internet Explorer
Microsoft Accessories (including Notepad, WordPad, and Paint)
Mimio
4. Internet access to sites with pornographic or "hate" content is not permitted. User Internet access is not filtered for content, however it is constantly monitored.
5. Bulk Emailing and any other antisocial or illegal Internet activity are prohibited.
These regulations have been drafted to safeguard this community facility from abuse and ensure that it is maintained in a safe state for use by future clients.
St Johns Mill Cancellation Policy
Payment policy
St John’s Mill may require a Deposit to be made on any event booking it feels necessary. This deposit would be returned in the event of a cancellation if time limits comply with the information as per the section “Cancellations”
Unless prior arrangements have been made and agreed by both parties, final numbers must be given 48 hours prior to the event start date and the final invoice will be on these numbers.
Cancellations
In the event of cancellation the following charges are applicable
4 months to 1 year |
N/A |
2 months to 3 months |
10% of expected revenue |
31 days/ 2 months |
25% of expected revenue |
8 days to 31 days |
50% of expected revenue |
7 days or less |
100 % of expected revenue |
By completing the booking form you agree to the conditions above
If an event is postponed and rebooked for a later date it is up to the discretion of the bookings Manager to decide whether the cancellation fee will be charged.